Outsourced Accounting & Bookkeeping

Your accounting department, without the overhead.

Q: What accounting software do you work with?

I primarily work in QuickBooks Online. I'm familiar with how field service tools like Jobber and inventory tools like Katana connect with QBO and can work with your existing setup.

Clear numbers. Confident decisions.

Most growing businesses need more than a bookkeeper but aren't ready to hire a full accounting team. I fill that gap — handling everything on the financial side so you don't have to think about it.

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Here's what working together looks like.

Books closed and reconciled on time, every month
Financial statements you can actually read and use
Payroll coordination and tax estimate support
Tax-ready financials and year-end coordination with your CPA
Optional financial operations support, including bill pay

Based in western Massachusetts, working with businesses nationwide.

Who I work with

Built for established businesses where the owner is still in it.

You've built something real. Revenue is consistent, complexity has grown with it, and the financial side of the business needs to keep pace. You don't need a bookkeeper who just enters transactions. You need someone who understands your numbers and helps you use them.

Owner-led service businesses

You sell expertise, time, or skilled labor. I become the financial function you don't have in-house — keeping the books current, the reporting meaningful, and the numbers ready whenever you need them.

Owners who want the financial side handled

You're running the business, managing the team, and serving clients. Think of me as the accounting department you never had to hire — your numbers are in good hands, and you're not the one managing them.

Services

What's included.

Every engagement is monthly, ongoing, and scoped to what your business actually needs. You get a flat fee you know upfront, a dedicated CPA who owns the financial side, and the confidence that comes from knowing your numbers are in order.

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Monthly bookkeeping and reconciliations
Monthly financial statements
Payroll coordination *
Tax-ready financials and year-end coordination with your CPA
Quarterly tax estimate coordination *
Monthly client meetings *
QuickBooks Online setup and management
Secure client portal
CPA-led support from a dedicated point of contact
Responsive email support between meetings
An accounting expert in your corner

* Included depending on engagement scope. Engagements are scoped to your business. Not every client needs everything on this list, and some need more.

Additional support, including financial operations and bill pay workflow, is available depending on your needs.

How it works

From first call to monthly rhythm.

A simple, four-step path. Most clients go from first conversation to clean, current books in about a month.

Consultation

A free 30-minute call. We talk about your business, where the books stand, and what you wish your numbers told you. No pitch, no pressure.

Proposal

Within a few days you get a clear, flat-fee proposal: scope, price, and timeline in plain English. You know exactly what you're saying yes to.

Onboarding

We connect your accounts, clean up what needs cleaning, and set up your reporting rhythm. Most clients are fully onboarded within two to three weeks.

Monthly rhythm

Books closed on schedule, reports in your inbox, and a standing review call. Your finances become a calm, predictable part of the month.

About

Accounting worth waking up to.

I started this practice because I kept seeing the same thing in public accounting: owner-led businesses doing real revenue, with real complexity, trying to make do with bookkeeping support that wasn't built for what they actually needed.

So I built the alternative. A practice that gives trades, manufacturers, and professional service businesses the rigor of a real accounting department, on a flat monthly fee, from someone who actually answers the phone. I don't just close your books, I help you understand what they mean. Based in western Massachusetts, working with businesses nationwide.

Decisions made on accurate, current, and honestly explained numbers are decisions you don't lose sleep over. That's what I'm here to provide.

FAQ

Questions, answered.

Anything else on your mind? Bring it to the consultation or just email ariana@arianahylandcpa.com.

How much does it cost?

Every engagement is scoped and quoted individually based on the complexity of your business, transaction volume, and the level of support you need. There are no hourly rates or surprise charges. Just a flat monthly fee you know upfront. Reach out to talk through what makes sense for your situation.

What accounting software do you work with?

I primarily work in QuickBooks Online, but I'm open to discussing other platforms depending on your setup. If you're already using something that works for your business, we can talk through whether it makes sense to stay on it or transition.

What industries do you work with?

Specialty trades, small manufacturers, fabricators, and professional services make up most of my client base, but the industries listed are examples, not a complete list. What matters more than industry is business size, complexity, and whether the owner is still running the show. If you're doing $1M or more and don't see your industry listed, reach out. The worst that happens is we figure out together that it's not a fit.

Do you replace my tax accountant?

No. I handle bookkeeping and monthly financials and coordinate with your tax preparer at year-end so handoff is smooth. Having a CPA-background bookkeeper often makes tax season considerably easier for everyone involved.

How does onboarding work?

I'll send you a simple access checklist: bank, credit card, payroll, loans, and your accounting software. Once I have read-only access to everything, we're ready to go. Most clients are fully onboarded within two to three weeks.

What does the monthly rhythm look like?

Books closed on schedule, financial statements in your inbox, and I'm available when you have questions. No chasing, no surprises, no excuses.

Is there a long-term contract?

No long-term contracts. Engagements are month-to-month. That said, bookkeeping works best as an ongoing relationship. The longer we work together, the better I understand your business and the more useful the reporting becomes.

Do we ever need to meet in person?

No. Everything is handled virtually through cloud-based software and video calls. You'll never need to drive anywhere or drop off a box of receipts.